Non-Circulating Material Policy
Non-Circulating Defined: Material with a high cost replacement; has significant historical value; has a unique autograph; is a classic or landmark edition; is a limited edition; or is otherwise designated by the Council as not available for circulation to members.
- Non-Circulating material is identified as such on its index card, and a unique library shelf location.
- Members have access to all non-circulating material during regular monthly meetings.
Any member may recommend purchase of a new acquisition, or simply contribute material. Material recommended for acquisition should:
- not be available in area libraries,
- not duplicate Lamplighter material with similar content,
- not exceed annual acquisition budget,
- be assessed as value adding by a member with subject matter expertise Lamplighter.
Library materials will annually be recommended for disposed when:
- not designated as non-circulating, or
- physical condition is poor, or
- has not been borrowed in past 10 years, or
- is superseded by new and/or revised editions
Recommendation of items for disposal is made annually to Council. Disposal methods include (in priority):
- first come, first serve free offer to members (advertise in Stardust and/or give away table at meeting)
- offered to other RASC libraries
- donated to charities such as Books to Prisoners
- sent to the Edmonton paper recycle program Librarian
Librarian Roles & Responsibilities
- Appointed volunteer with a minimum 2 year commitment.
- Maintain 3 key sets (Librarian, Backup Librarian, spare kept in index card box)
- Identify a backup librarian for coverage as required.
- Normal librarian responsibilities include:
- Attend library as scheduled & document borrowing/return of materials by name, contact #, and date.
- Provide members overdue reminders on borrowed material.
- Provide a secure facility with material filed by classification.
- Enter new and disposed of material in the index card inventory.
- Recommend materials for non-circulating classification.
- Conduct annual audit of library materials, identifying items for disposal and report results to Council who will authorize further actions.
- Report at Annual General Meeting acquisitions, disposals and other information of interest to the membership.
Policies last updated: October 7, 2011